Job opportunity at the3million: Finance Manager
the3million is a not-for-profit organisation representing EU citizens in the since 2016 and campaigning for the protection of their rights after Brexit.
We are recruiting a part-time Finance Manager to provide a brand range of internal finance and accounting services. See the job specs below.
We expect the applicant to have an experience of running the finance function in a small charitable organisation in the UK and be supportive of our values and our overall aims.
We are an equal opportunity employer.
To apply, please send your CV and a covering letter to info[at]the3million.org.uk
You will be responsible for the management and technical support of the Finance function at the3million and you will act as an advisor to the Chief Executive and assist in the development of the organisation’s financial strategy, modelling new projects, preparing budgets and reporting on financial performance. You will also be responsible for maintaining accounts on Xero and all related bookkeeping tasks.
This job description does not provide an exhaustive list of tasks and activities, as all posts within the organisation are subject to evolution as the organisation develops and grows.
1) Financial Advice and Support:
a) Provide sound financial advice to the Chief Executive Officer, managers and the board of directors;
b) Act as the leading interface between management and Trustees on financial matters;
c) Work with the Chief Executive Officer and managers on financial matters relating to strategy, new projects and commercial decisions;
d) Work with the Chief Executive to ensure that the appropriate processes are in place to support the long-term financial viability of the organisation, advising on the financial consequences of proposed actions;
e) Work with the Chief Executive Officer, managers/budget holders on planning and budgeting, ensuring strong processes are in place for resource allocation and performance monitoring at all levels of the charity;
f) Work with Chief Executive and managers on fundraising bids and financial reports for funders;
g) Ensure financial policies and procedures are up to date and implemented.
2) Statutory financial reporting for audit, in line with the Charities Statement of Recommended Practice [SORP]
a) Produce statutory accounts, files and schedules, in partnership with the3million’s accounting firm;
b) Agree Audit Plan and Implement Audit recommendations.
3) Management Accounting & Reporting:
a) Control the preparation of accurate and timely monthly management accounts for the organisation and individual cost centres, including variance analysis and reports for the Board. This information should include a short narrative on the current position, future prospects, and financial risks and opportunities. The reports will be tailored as necessary for the Board, relevant Committees and Management;
b) Provide robust financial information including accurate balance sheets and a rolling cash flow forecast
c) Undertake cash flow forecasting;
d) Monitor records of all funding and funding sources and the appropriate allocation of incoming funding;
e) Monitor monthly accrual of income and expenditure, deferral of income, maintenance of reconciliation to Xero, balance sheet changes and undertake bank reconciliations.
4) Financial Record-Keeping & Controls:
a) Preparation of Annual Budget;
b) Oversee / support book- keeping, reconciliations, allocation of funding, purchase and sales ledger functions and integrity of finance system;
c) Ensure appropriate financial controls are in place at strategic and operational levels. Regularly reviewing, and making recommendations for improvements to financial controls and ensuring methods are documented and made clear to staff;
d) Ensure timely invoicing, requests for payments, and follow up of outstanding invoices in addition to timely payment of invoices.
5) Control Other Services:
a) Ensure timely and accurate monthly submission of payroll;
b) Interface with banks, Payroll and Pension providers, and providers of other financial services;
c) Financial risk management and contribute to strategic and operational risk management;
d) Manage Statutory Returns, meeting legislative and regulatory requirements;
e) Manage tax issues, ensuring legal compliance and in line with best practice.
6) Working with the treasurer:
a) Service the Board. Work with the Treasurer to agree on monthly agendas following an agreed annual timetable;
Produce papers for the meeting and send out to members at least a week before the meeting;
b) Communicate with members of the board between meetings where necessary;
c) Forge a strong working relationship with the Treasurer, ensuring that issues raised are handled effectively.
7) Act as main point of contact with banks, service providers, suppliers (when appropriate) and auditors.
8) Provide technical support, management support and supervision to all relevant members of the Finance team, including volunteers creating opportunities to increase their knowledge base and skillsets.
The post requires the holder to:
Be familiar with online accounting software and Excel spreadsheets
Have an appropriate qualification – in full or part – in accountancy
Assist the3million management in taking decisions about the financial affairs of the3million by maintaining accurate accounts in collaboration with an external accountant.
Be comfortable with the financial systems typical of a small charitable organisation, including financial monitoring and reporting to a range of different funding sources
You should also have some experience of projects finances and understand the financial implications behind an efficient delivery strategy.
Be honest and reliable
Ability to work on own initiative when appropriate and seek guidance when necessary
Commitment to the values of a small organisation that works on social justice issues in support of EU citizens in the UK